The Rules & Guidelines of Tuesday Farmers Market at Meridianville 2017

 Location:  175 Monroe Road, Meridianville, AL  35759 (First Baptist Church of Meridianville)

tuesdaymarketmeridianville@gmail.com

 

Mission Statement

The goals of Tuesday Farmers Market at Meridianville are:

-        to provide a marketing opportunity for Tennessee Valley area growers and producers of agricultural commodities and other farm-related products;

-        to provide our community with local, fresh, nutritious and high-quality produce;

-        to enhance the quality of life in the Tennessee Valley area by providing an activity which fosters social gathering and interaction;

-        to provide an opportunity for farmers and buyers in our area to deal directly with each other, rather than through third parties, so that they can get to know each other and learn from each other; and,

-        to provide an educational forum for consumers to learn the uses and benefits of quality, locally grown or prepared food products.

 

Location

First Baptist Church of Meridianville, 175 Monroe Road, Meridianville, AL  35759.

 

Dates & Times of the Market for 2017

Tuesday Farmers Market at Meridianville will be open each Tuesday afternoon for retail sales beginning May 16th and going through the last Tuesday in September (September 26). Times of the market are 3:30-6:30pm.  There will be no market on July 4th; we will have a celebration market on Monday, July 3rd, 3:-30-6:30pm.  Depending on supply and weather conditions, the market may be extended into October and billed weekly thereafter.

 

Requirements

Only producers may sell at Tuesday Farmers Market at Meridianville.  A producer is defined as the person that grows or makes the product and may also include the producer’s family members, partners and employees.  A producer may be herein also referred to as a vendor in this and other market documentation.

Producers should be located in North Alabama or the Tennessee Valley.  Vendors must be at least 16 years of age.  Younger vendors will be allowed to sell at the market when accompanied by an adult.

 Farmers:  Applications will be compiled and reviewed by the Board of Directors.  Applicants will be chosen based on the variety of products offered and on the number of weeks those products will be available.  The juried selection process is used to ensure that a variety of products is available for sale at the market and that these products are of the highest quality.

 Growers who use the market for sale of produce are subject to field inspections, before and throughout the market season, to verify the source of produce offered.  Farmers may sell for other farmers who have valid applications on file.  These products should be clearly labeled with the growing farm’s name.  The sale of any product at the market (without prior approval) that is not produced by that farm is grounds for automatic dismissal.

 Artisans:  Persons who handcraft the products they offer for sale may sell as artisans.  Artisans are juried.  Originality of design, creative use of material, level of difficulty, variety of work and overall contribution to market balance will be discussed and a decision will be made whether or not to allow an applicant to become a vendor at Tuesday Farmers Market at Meridianville.  Jury members will review and categorize all applications, then compile their results.

 All artwork, craftwork and handiwork sold must be the original hand-made creation of the vendor.  Vendors are not permitted to re-sell commercially produced items.  Manufactured items can only be used as components of handcrafted work.  Reproductions in the form of books, cards, calendars, t-shirts, prints, etc. will not be allowed except under certain circumstances and on a case-by-case review.

 Questions from vendors

Please contact the Market Manager at tuesdaymarketmeridianville@gmail.com.

Applicants will be notified once their application has been received and again once it has been reviewed and a decision has been made.

 Permits and Fees

All growers who are selling at the market must hold a grower’s permit.  They are available at no charge from local County Extension Offices (www.aces.edu).  The purpose of the certificate is to ensure that the products sold originate with the producer, his or her family, partners or employees.  This allows the producer and the customer to be exempt from state and local taxes for goods sold.  A copy of the grower’s permit must be provided to the Market Manager of Tuesday Farmers’ Market at Meridianville prior to the first market attended.  All permits must be available at each vendor’s booth in case of on-site inspection.  Participants must obtain all necessary business licenses and pay all necessary privilege taxes to the City of Huntsville.

 All producers selling value-added products are responsible for obtaining a valid business license from the Alabama Department of Revenue and a tax I.D. number from the Internal Revenue Service (if product has less than 50% farm derived ingredients).  Participants shall collect all necessary taxes at the time of sale and remit same to the appropriate government authorities.

 All licenses and permits must be available in case of on-site inspection.  It is the responsibility of the producers to comply with any local, state and federal laws that pertain to their business.

 Items Permitted for Sale

 Food items allowed for sale may include, but are not limited to, vegetables, fruits, meats, eggs, baked goods, honey, teas, coffees, ciders, flowers and plants.

 Any vendor wishing to bring additional product(s) not initially listed on their original application must submit an amended application with the new product(s) for approval before bringing said product(s) to market.

 Any producer wishing to advertise their products at the market as Organic or Naturally Grown must provide documentation of certification or a signed affidavit if exempt from certification.

 Live animals and commercially produced foodstuffs may not be sold at the market.  Items purchased for resale, as well as items made from kits, commercially available plans and items that are mechanically mass-produced may not be sold at the market.

 First Baptist Church of Meridianville will not store equipment and goods for participants and will not act in bailor/bailee capacity.

 Tuesday Farmers Market at Meridianville is not responsible to the participant for returned checks or merchandise.

 Tuesday Farmers Market at Meridianville reserves the right to publish photos of participants and their products.  Although Tuesday Farmers Market at Meridianville and First Baptist Church of Meridianville are very interested in the success of the market, they have no duty to promote or advertise the market to the general public.

 Many items are subject to Alabama Department of Public Health regulations.  It is the responsibility of the producer to abide by these regulations.  For further information regarding these regulations contact the Madison County Health Department or any Alabama county health department –

 Madison County Health Department

Environmental Health

301 Max Luther Drive

Huntsville, AL  35811

256-539-3711 or 256-533-8726

 

Market Fees

 Season Plan

$200 for one 10’ x 10’ space for the entire market season, paid in advance;  i.e., prior to the first market date.  Location choice will be offered to season plan participants.

 Weekly Plan

$15.00 for one 10’x 10” space per market date.  This will be collected during market hours.  Even though payment for a space using this plan is not made until market day, a reservation must be made with the Market Manager before Monday of that market week.  No shows will be required to pay.

 Space Assignments and Reservation Policies

 Applications will be accepted as soon as possible, but no later than May 10, 2017.  Prepaid Season Plan producers will receive priority selection of reserved spaces.  The Market Manager will designate the spaces for participants.  Assigned spaces may change depending on the market’s weekly needs.  Every effort possible is made to keep each vendor in a regularly assigned space and to keep the spaces contiguous to maximize product visibility.

 All applications will occupy only once space per Market Fee paid.  Displays must be confined to the assigned space.  Multiple spaces may be occupied with the payment of additional Market Fees as needed per space utilized.  Participants who want to share space will be charged together for one space and all products of both participants must be contained within that one space.

 The market will attempt to maintain a ratio of 60% farmers to 30% value added food producers to 10% artisans.  The ratio will be measured based on the number of current accepted applications on file.  The board of Tuesday Farmers Market at Meridianville monitors the overall composition of the market and determines the number of vendor openings available by type.  Priority will be given to artisans participating in the market the previous year.  Participants cannot give their participation rights/booth space to any other person without the express written consent of the Market Manager of Tuesday Farmers Market at Meridianville and permission may be withheld for any reason.

 Tuesday Farmers Market at Meridianville has the right to deny a space at any time for any reason deemed worthy by Tuesday Farmers Market at Meridianville Board of Directors.  Tuesday Farmers Market at Meridianville has the right to cancel market days due to dangerous weather or other causes.

Set-Up and Clean-Up

A member of the market board will open the market space and oversee the setup of producer       tents and tables.  Vehicles may enter the lot one hour prior to opening on market day and vendors may begin setting up once they have an assigned space for the day.  It is necessary for all producers to be set up no later than 15 minutes before the opening of the market and ready to do business when the market opens.  There will be no sales allowed before the market opens.

 Each producer is responsible for setting up his or her own 10’x10’ tent, 8’ tables with tablecloths, and signage in the manner specified by the Market Manager.  Proper staking or weighting of tents at all four corners is mandatory.  Producers will be solely responsible at all times for the cleanliness within their vending area, regardless of the origin of the debris.  Producers must remain in their space the entirety of the market day even if they have sold out of produce early in the day.  Each producer is required to leave the space clean.  All vehicles should be loaded and cleared from the market area one (1) hour after the market closes.  Nothing can be placed outside the designated space for each participant without special written permission from Tuesday Farmers Market at Meridianville.  Additional fees may be incurred for use of more than the allotted 10’ x 10’ area.

 Tuesday Farmers Market at Meridianville personnel have the right to demand immediate clean-up and removal of hazardous equipment and the immediate removal and discard of clearly defective produce and other products.

No Show Vendors

 A no-show vendor is defined as one who does not attend the market when expected, without notifying the Market Manager.  It is each vendor’s responsibility to inform the Market Manager of attendance at the market.  The space rental fee paid in advance will not be refunded for a no-show vendor.  Vendors who have unexpected circumstances that will cause them to arrive late should notify the Market Manager as soon as possible.  This is a courtesy that will allow for smooth set-up of the market, avoiding stress and set-up delays.

 Tobacco-Free Environment

 Due to customer concerns, Tuesday Farmers Market at Meridianville will be a tobacco-free zone.

 General Violations

 No firearms or drugs will be allowed on market premises.

All profane, abusive, discourteous, and boisterous language and/or conduct at or in the market vicinity are strictly prohibited.

There is to be no “dumping” of produce at the end of the market day.

Fraudulent, dishonest, or deceptive merchandising or collusion to set prices among producers may be grounds for forfeiture of the right to do business of any kind in the market for a length of time to be determined by the Board of Directors.

No booth fees will be refunded to any producers found to be participating in these activities.  If the Market Manager determines that a producer has violated any provision of the market policies, that producer may be penalized.

 Complaints

Any complaint made against a producer must be in writing and given to the Market Manager.  The Market Manager is responsible for reviewing and resolving complaints.  Together, they shall determine what type of investigation, if any, shall be conducted in response.  They also have the sole discretion to determine whether or not that complaint will be disclosed to the producer under complaint.  Also, the producer under complaint may or may not be given the opportunity to respond; this will depend on the nature of the complaint.

 Indemnification

 The participant acknowledges full responsibility for all activities conducted in connection with Tuesday Farmers Market at Meridianville and agrees to indemnify and hold harmless the Market, First Baptist Church of Meridianville and each of their respective employees, agents, officers, directors and representatives (collectively, “Representatives”) from and against any and all liability, loss, damage, expense, suits, claims, penalties or judgments arising in connection with the participant’s participation in Tuesday Farmers Market at Meridianville.   Participant acknowledges that his/her responsibilities include any and all costs and expenses incurred by the Market, First Baptist Church of Meridianville or their Representatives in defending claims which may be brought against any of them.

 Participants are liable for their own products.  Tuesday Farmers Market at Meridianville and/or First Baptist Church of Meridianville shall not be held accountable for the products offered by participants.  Product and liability insurance is the responsibility of the participants.  Participant assumes all risk of loss due to fire, theft, weather or other causes of damages or loss.  Participants agree to fully indemnify and hold Tuesday Farmers Market at Meridianville and/or First Baptist Church of Meridianville harmless from any claims of property damage or bodily injury caused by any member of the public due to the acts or omissions of the participant.  There are no other agreements between First Baptist Church of Meridianville and the participants, whether written or oral, other than the Rules and Guidelines and application of Tuesday Farmers Market at Meridianville.